Centralized Privacy Center: The key to meeting data privacy obligations

This blog was written by an independent guest blogger.

Website owners generally have privacy policies and terms of service since they are necessary for compliance and ensuring website visitors get a personalized experience. As digital needs transform and data privacy laws evolve in nature, website owners that collect data are required to have a Privacy Center.

Hundreds of millions of users share their personal information on websites, enabling websites to effectively interact with their users, innovate and grow their business. Businesses must ensure that websites maintain their customers’ trust in handling their data, which gives shape to functions like a Privacy Center.

What is a Privacy Center?

From a user perspective, a Privacy Center makes it simple for users to maintain control over their personal information that has been shared with a website. For a business, a Privacy Center provides all the information users require about privacy policies, cookie policies, data subject access requests, do not track or sell, and much more in one accessible spot.

Data privacy laws such as the European Union’s General Data Protection Regulations (GDPR) and the United States’ California Privacy Rights Act (CPRA)/California Consumer Privacy Act (CCPA) impose strict obligations on businesses regarding data processing activities, the usage of privacy policies, and transparent privacy practices.

Consequently, businesses are increasingly coming to terms with the significance of Privacy Centers and how they can improve their compliance processes to avoid non-compliance penalties and make it easy to publish or update relevant policies from a single platform.

What does a Privacy Center address?

Data privacy laws regulate how companies manage users’ personal data, and users’ awareness of their digital rights only escalates the need for a privacy center to address the following main concerns:

• What private information of a user can a business access?
• How does the business handle personal data of users?
• What is the purpose of collecting this personal data?
• Does the business sell or share the personal data with third parties?
• How long does a company retain the personal data of users?
• Is there an option of opt-out or unsubscribing from receiving personalized services?

Businesses can efficiently address these issues and others from a single platform on their website, such as Securiti’s Privacy Center. The tool is designed to address:

• Privacy Policy
• Terms of Service
• Cookie Policy
• Consent & Third Party
• Data Subject Requests
• Do Not Sell or Track

When and why should a business have a Privacy Center?

A Privacy Center, instead of separate policies for cookies, privacy policies, and others, is a user-friendly approach to disclosing data collection and processing activities.

•  Large volumes of data collected

If a business collects troves of data, a Privacy Center will enable the business to be transparent regarding data collection, processing, and sharing activities without overwhelming users. Looking for a single piece of information through a lengthy Privacy Policy page can be confusing and nerve-racking.

A Privacy Center is an ideal platform for revealing various information in an understandable format. It is also simple for a user to locate relevant information without sifting through mountains of text.

•  Sensitive data collection

A Privacy Center can make it simple for businesses to communicate their policies regarding managing sensitive data, primarily if they deal with financial or medical records.

Significance of a Privacy Center for businesses

Businesses can make transparency simple with a Privacy Center by doing some easy and quick steps:

1. Embedding the Privacy Notice link to the Privacy Center page.
2. Regularly updating privacy notifications.
3. Issuing the date and time of the latest update.
4. Make use of a global template of Privacy Policies (GDPR, CCPA, LGPD, etc.).
5. Issue dynamic updates to the privacy notice.

By doing so, businesses can significantly minimize privacy issues and efficiently address users of how a business gathers, uses, discloses, and manages their data.

•  Cookie & third-party consent

When third-party tracking technologies are used on a website, a business can inform its visitors about them and provide them the option to opt-in or opt-out in a way that complies with local laws in the country from where the user is visiting the website.

The tool that you choose should be able to scan a website, streamline and automate the privacy function by detecting and tracking all the tracking cookies on a website and categorizing them.

•  First party consent management

Customers can choose to provide or withdraw consent for using their personal information for marketing and other reasons. Businesses should be able to provide opt-in and opt-out options and organize consent collection and revocation when retaining users’ data from any collection points.

Give customers a user-friendly way to exercise their right to privacy and take control of their data by programmatically handling data subject requests for data access, erasure, or correction. Additionally, businesses can automate identity verification and use built-in regulatory guidance to stay ahead of evolving regulatory requirements.

Companies are required by some state laws to prominently display a link that says, “Do Not Sell My Personal Information,” along with instructions on how customers can choose not to have their data sold or opt-out. Businesses can detect and honor Do Not Sell requests with the help of an intuitive Privacy Center.

A robust Privacy Center enables businesses to use the Do Not Track and respect the consumer’s right to opt-out directly from the browser. This is a positive step as it supports the industry’s evolving compliance framework and builds consumer trust. If you wish to stay anonymous, you can use a VPN or proxy server.

Conclusion

It’s crucial to understand the evolving privacy risks businesses face, such as cyber threats, cyberattacks, and data breaches, and how their policies and programs might reduce them.

As data quantities keep increasing, regulatory requirements become even more strict, and customer scrutiny grows, businesses must utilize tools such as the Privacy Center to steer clear of non-compliance penalties, address user concerns effectively and stay ahead of the competition.